Privacy Policy

What we collect

When you create an account or use InterviewKits.ai, we collect the following information:

• ✓ Your name and email address when you sign up
• ✓ Payment information processed securely through our payment provider. We do not store your full card details on our servers.
• ✓ Account activity such as kits created, hires initiated, and plan status
• ✓ Candidate names entered into Evidence-Based Verdict™ for the purpose of generating a hiring recommendation
• ✓ Standard technical data such as browser type, IP address, and pages visited, collected automatically when you use the platform

We do not collect resumes, social security numbers, government-issued ID, financial records, or any sensitive personal information about candidates beyond their name as entered by you.

How we use it

We use the information we collect for the following purposes only:

• ✓ To create and manage your account
• ✓ To deliver the InterviewKits product, including generating kits and producing Verdict recommendations
• ✓ To process your subscription or one-time purchase through our payment provider
• ✓ To send you product updates, receipts, and support communications
• ✓ To improve the product based on aggregate, anonymized usage patterns

We do not use your data or your candidates' names for advertising, profiling, or any purpose outside of delivering the service you signed up for.

Candidate data

When you use Evidence-Based Verdict™, you may enter the name of a candidate as part of generating a hiring recommendation. We want to be clear about how that data is handled.

• ✓ Candidate names are used solely to generate and display your Verdict report
• ✓ We do not build profiles on candidates
• ✓ We do not share candidate names with third parties for any purpose
• ✓ Candidate names are stored only as long as your account is active or until you delete them

Your responsibility as an employer: When you enter candidate information into InterviewKits, you are responsible for ensuring you have the appropriate basis to do so under applicable privacy law in your jurisdiction. We recommend informing candidates that their name may be used in a structured hiring process tool as part of your standard candidate communications.

Who we share it with

We do not sell your data. We do not sell candidate data. Full stop.

We share data only with the following categories of service providers, and only to the extent necessary to operate the platform:

• ✓ Payment processors to handle subscription billing securely
• ✓ Cloud infrastructure providers to host and deliver the platform
• ✓ Email service providers to send transactional and support communications
• ✓ Analytics providers, using anonymized and aggregated data only

All third-party providers we work with are contractually required to protect your data and use it only for the purpose we engaged them for. We do not authorize them to use your data for their own purposes.

We may disclose information if required by law, court order, or a regulatory authority in the United States or Canada. We will notify you when legally permitted to do so.

How long we keep it

We keep your account information for as long as your account is active. If you close your account, we delete your personal information within 30 days, except where we are required to retain it for legal or financial record-keeping purposes.

Candidate names entered into Evidence-Based Verdict™ are deleted when you delete the associated hire record, or when your account is closed, whichever comes first.

Anonymized usage data that cannot be linked back to you may be retained indefinitely for product improvement purposes.

Your rights

Regardless of where you are located, you have the right to:

• ✓ Access the personal information we hold about you
• ✓ Correct any inaccurate information
• ✓ Request deletion of your personal information
• ✓ Withdraw consent for any processing based on consent
• ✓ Request a copy of your data in a portable format

To exercise any of these rights, contact us at the address below. We will respond within 30 days.

United States

InterviewKits.ai is operated by a US LLC and complies with applicable federal and state privacy laws. If you are a resident of California, Virginia, Colorado, or another state with comprehensive privacy legislation, you have additional rights under those laws, including the right to opt out of the sale of personal information.

We do not sell personal information as defined under any applicable US state privacy law. We do not use sensitive personal information for purposes beyond what is necessary to deliver the service.

If you are a California resident, you may submit a rights request by contacting us at the address below. We will respond within 45 days as required under the California Consumer Privacy Act.

Canada

For users accessing InterviewKits.ai from Canada, we handle your personal information in a manner consistent with the Personal Information Protection and Electronic Documents Act (PIPEDA) and applicable provincial privacy legislation.

We collect personal information only with your knowledge and consent, for purposes that a reasonable person would consider appropriate given the circumstances. You may withdraw consent at any time, subject to legal or contractual restrictions.

If you have a privacy concern that we have not resolved to your satisfaction, you have the right to contact the Office of the Privacy Commissioner of Canada at priv.gc.ca.

Security

We use industry-standard security practices to protect your information, including encrypted data transmission, secure credential storage, and access controls that limit who within our team can access user data.

No system is completely secure. If you believe your account has been compromised, contact us immediately at the address below and we will work with you to resolve it.

Changes to this policy

We may update this policy from time to time as the product evolves or as legal requirements change. When we make a material change, we will notify you by email and update the date at the top of this page. Continued use of the platform after that notification constitutes acceptance of the updated policy.

We will never make changes that reduce your privacy rights without giving you the opportunity to review and respond.

Contact us

If you have any questions about this policy or how we handle your information, we want to hear from you.

InterviewKits.ai

Privacy inquiries: ask@interviewkits.ai

Mailing address: 1309 Coffeen Avenue STE 1200, Sheridan, Wyoming 82801